Maintaining Company Vehicles: How to Properly Care for Your Fleet

Maintaining Company Vehicles: How to Properly Care for Your Fleet
  • Opening Intro -

    Your company's fleet of vehicles represents a sizeable investment.

    It's also an essential part of daily business operations and productivity.


Your vehicles are one of the most visual parts of your company brand that hundreds or thousands of people will see every day. For all three of these reasons, it’s important that your vehicle fleet is well maintained. Otherwise, you aren’t using them to their full potential. Here are some ways to ensure they’re properly maintained.

Mechanical Checks

If your vehicles are driven every day, it’s important to do physical inspections either at the start or the end of each business day. Check mileage against the day’s fuel receipts to see that you’re getting normal fuel consumption. Check coolant and oil levels. Ensure that all lights, including back-up lights and blinkers, are working correctly. Schedule full inspections with a qualified mechanic regularly.

Visual Checks

To provide the best public image, you don’t want your company represented by dirty, battered trucks. Part of your daily inspections should include pressure-washing and checking vehicles for any physical damage, such as dents or cracked windows or lenses. Get damaged vehicles to a repair shop, like BT Ryan Smash Repairs, with the latest equipment to ensure they’re quickly restored to pristine condition.

Tracking Devices

Today’s tracking devices are more sophisticated than you might think. They can not only tell you where you vehicles are to estimate arrival times and discourage idleness, but log things like speed, braking, and turn stability. By monitoring all of this, you can help to ensure that your employees are driving responsibly. Driver accountability means reducing needless wear-and-tear on the vehicles and possibly obtaining lower insurance rates. You should take the time to remind your drivers of their responsibilities toward the vehicles they drive.


Vehicles that are parked outdoors are subject to the whims of both weather and criminals. If you don’t have a garage or warehouse, vehicles should be parked under a heavy tarp or awning to reduce the damage done by harsh sunlight or heavy rain. Before leaving for the night, someone should be delegated to ensure that all parked vehicles are locked and the windows fully closed. You might also want to invest in a security fence, perimeter chain, or steering wheel locks along with a surveillance system.

Conscientious drivers and proactive measures can help your fleet function optimally for years to come. Damage or mechanical failure does happen, so you should also make arrangements with a good repair shop.



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Categories: Asset Management

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