8 Essential Things to Look For in a Shared Office Space

8 Essential Things to Look For in a Shared Office Space
  • Opening Intro -

    After months (or possibly, years) of working in your pajamas at home, you've decided it's time you stop commuting from the bed to the kitchen and graduate your startup to a real office space.

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This can be a turning point for your business, but where do you start? For many budding businesses, a shared office space has become an increasingly viable option.

Many freelancers, start-up owners, young professionals, and entrepreneurs are finding shared office spaces more convenient and cost-effective than leasing private offices of their own. Aside from the fact that the rent is significantly lower (since you’re essentially sharing both the space and the costs with another company), you needn’t worry about purchasing or providing office equipment or furniture of your own either.

Even utilities and  maintenance of the space itself is covered by your shared-space contract. The beauty of shared offices lies in the various amenities they have — all of which are designed to cater to various company functions, activities, and events you’ve got lined up.

Not all shared office spaces are the same, though. Finding the ideal space — one that suits your business needs to a tee — requires careful planning and consideration. In this post, we share some of the essential things to look for so you can find the shared office space that will work best for your company.

shared office space

#2: Attractive and Welcoming Design

At one point or another, we have all heard the saying, “You never get a second chance to make a first impression”. Apparently, this holds true not only for people, but for businesses as well. First impressions last — that’s why if your business requires you to meet clients in the office, you need to make sure your space looks and feels great. The designs of shared office spaces vary, so it’s important to find a space with a comfortable and stimulating vibe that can enhance mental clarity and encourage the creativity of your employees, thereby boosting performance.

shared office space

#3: Strategic Location

Location is one of the most important, if not the most important aspect of any successful company. If you want to be “seen” out there, you need to place your company in a great location. By choosing a location that is in the heart of the city, chances are, you will be close to your clients, making any deals and transactions hassle-free. This will make your life — as well as the lives of your employees and clients, or anyone meeting you to discuss business — a whole lot easier. In addition, nearby restaurants, malls, and other commercial establishments can add value to your company in the eyes of your clients.

shared office space

#4: Quality Furniture

Shared office spaces should give you most of the perks of working in a private office. For instance, quality — i.e., sturdy yet stylish and ergonomically designed and comfortable — furniture should be included among the things you can freely enjoy. Before signing the contract, it’s important that you check whether your employees and clients will have the advantage of working in a space that offers the comfort and convenience of topnotch furniture pieces. Apart from boosting your aesthetics and providing comfort, beautiful furniture can also enhance functionality in your space.

shared office space

#5: Easy Accessibility

When you’re searching around the city for a shared office space, you want to choose a place that is convenient for you and your employees to get to every day. You should also think about the other people who might have to get to it, such as your clients and industry colleagues. Remember, an office located in a dicey part of the city or that offers limited parking options won’t make the kind of impression you want on your visitors.

shared office space

#6: Enterprise-Grade Technology

Your shared office should also offer quality technological benefits. We can’t deny the fact that technology plays the biggest and most important role in a company’s operations. Make sure that the shared office space you select comes with lightning-fast Internet and WiFi networks, a unified communications platform, audio and video conferencing, and advanced administrative devices for a more efficient work process.

shared office space

#7: Price Flexibility

A one-year lease is common for most shared office spaces, but there are others that offer shorter terms. Before signing up for a year-long contract, ask whether you can try it for a month or so to see if this setup will work for your business. As always, read the fine print and make sure you understand all the details, including hidden fees, extra charges, and other possible aspects of the lease.

shared office space

#8: Large Parking Area

Finally, consider the available parking space. Keep in mind that you’re sharing space with another company, so on top of the space you need for your own and your visitor’s vehicles, parking space for others should also be plentiful.

The right office space can help you work with your team more effectively. By finding a shared office that suits your needs well, you could spur your business in the right direction.

Author Bio
Tom Jamison is a real estate professional with more than 30 years of experience as a licensed broker in Connecticut and New York, and is uniquely positioned to be a trusted advisor to all. His acquisition of more than 50,000 square feet of prime office space in Stamford and Westport has ensured the success of Connecticut Business Centers and its clients for the past two decades.

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