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Ways to Make Your Office Space More Efficient

Ways to Make Your Office Space More Efficient
  • Opening Intro -

    Efficiency and productivity are the cornerstones of every successful business.

    Many different factors can affect a company’s efficiency, some of which are more noticeable than others.


One commonly overlooked factor is the design of the office space itself. A poorly designed, uncomfortable office space can significantly affect overall employee productivity, efficiency, motivation, and satisfaction.

A comfortable office space is far more conducive to producing consistent, quality work. The following ways to make your office space more productive will help you create a more professional and productive work environment for your company.

Encourage collaboration

Collaboration is key to a variety of different projects within a company. As such, it’s important that you create an office space that allows ample room for group collaboration. Structured meeting rooms are good options, but they can feel a bit stuffy and sterile if designed poorly.

Be sure your group meeting rooms accurately reflect the kind of work your company conducts.

For instance, if your company utilizes technology and digital media for the majority of your projects, be sure to outfit your meeting spaces with the necessary equipment, including computers, TVs, and SMART boards.

Creating collaboration spaces in a variety of different sizes may also be in your best interest.

Many different groups within your company will likely need to meet at the same time, so it’s important that you allow ample space and create a scheduling system to ensure rooms aren’t overbooked.

Building such meeting rooms into the design of your office space will encourage collaboration on a more regular basis. This will not only ensure that projects are completed quickly and correctly, but also foster a more positive company culture in the long run.

Factor in flex space

Not all employees do their best work stuck behind desks. In fact, some employees work more efficiently when surrounded by their peers, as it allows them to bounce ideas off one another and work through things together. Therefore, one of the best ways to make your office space more efficient is to factor in flex space.

Flex space refers to areas within the office that can be used for multiple purposes. These spaces are usually populated with desks and chairs, which can be arranged in a variety of different ways to suit the task currently at hand.

Creating flex space encourages your employees to find what works best for them. Allowing your employees the freedom to choose their own work environment improves motivation and productivity, leading to a more efficient workflow overall. These flex spaces can also be used for large group meetings or team-building seminars, which can significantly improve company culture.

other valuable tips:

Prioritize privacy

Even when your employees must work in close quarters, it’s important to provide them with a bit of personal space. Creating private space for each employee will help them feel more safe, comfortable, and valued as individuals. As a result, they’ll be able to work more efficiently and consistently.

Of course, fully-fledged private offices probably won’t be possible for every employee, but providing employees with small spaces they can decorate with personal accoutrements can be equally as effective as larger offices.

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